What is an Asset Management System Repair Workflow and Why is it Important?
An asset management system repair workflow outlines the specific steps involved in identifying and repairing a faulty asset.
Having an effective asset management system repair workflow helps to standardise and streamline the restoration process. It also ensures the asset can be repaired as quickly as possible, reducing its downtime, and minimising its effect on the productivity of your organisation.
An asset management system repair process will also help improve traceability and accountability within your organisation by tracking who was involved in each step of the repair process.
How to Create your own Asset Management System Repair Workflow
When creating your asset management system repair workflow, you will need to identify the outcomes you want to generate using this process.
In this case, you obviously want to either repair or replace an asset that has become faulty.
Next you want to define your starting and endpoints.
In our example, our starting point is the identification of the faulty asset, and the endpoint could either be the repair or replacement of the broken asset.
Now, you can outline the rest of the steps that need to be achieved to push the process through from start to finish. Consider the different steps your asset will need to go through before it can be repaired or replaced.
Remember to define which steps will require conditional logic before they can be actioned through.
Next you will want to determine who will be involved in your workflow. Think about the employees involved, their responsibilities and what they will need to perform the task effectively.
Based on these considerations you can then identify the specific roles that have responsibility on each step of your workflow and establish accountability.
Remember many roles could be involved in a singular step. Additionally, a singular role may play a part on a variety of different steps.
You can define your roles in broadly generic terms like our example template, which uses roles such as “Tester” or “Internal Repairer”. Alternatively, you may wish to create roles that are more explicitly suited to your organisation.
Once you have established a clear plan you can now create your workflow template. You could design your template traditionally on paper. Alternatively, you could use a digital workflow template builder that can automate your processes, like the one on Jomo247.
Using Jomo247 for your Online Asset Management System
With Jomo247 customisable roles are built into our workflow designer meaning it is even easier for you to control who can partake in and access information regarding each step of a task.
Once your template is completed you can implement the new workflow. Be sure to monitor the progress of your processes in real time in case improvements or alterations are needed.
The continual improvement of your organisations processes is key to achieving compliance and ensuring your operations are running as smoothly as possible.