What is an Internal Audit Process and why is it Important?
An internal audit process defines the specific steps required of your organisation to perform a successful internal audit.
Internal audits are critical to the success of your organisation, allowing you to effectively evaluate your compliance and identify any opportunities for improvement.
It is objective and brings value to your company through a systematic and strict analysis of operations with a view to improve management processes including risk, health and safety, and HR.
Internal audits are also very helpful in successfully preparing for any upcoming external audits.
They can ensure that your organisation will meet the requirements for certification or recertification.
How to Create your own Internal Audit Process Workflow
To create an internal audit process, you will want to start by defining the scope of your internal audit and the outcomes you want to generate.
Creating the workflow template for an internal audit is as important as carrying out the audit itself, as it helps to provide a clear framework that all employees can follow to ensure the process runs as smoothly as possible.
When creating an internal audit process workflow, it is essential that you have a good understanding of your start and endpoints before you define the steps in between.
In our template, which you can download for free below, we chose to include applying corrective actions within our process.
However, you may want to keep your CAPA process separate from your internal audit process.
Next you can begin to outline the steps that need to be accomplished so that your process can move from start to finish.
It is important to understand which steps in your process require conditional logic, as this will impact the progression of the internal audit.
The purpose of an internal audit is to evaluate compliance and identify areas for improvement within your organisation.
Therefore, you need to think about which steps will ensure your internal audit process produces the most effective outcome.
After this, you need to think about what roles will be involved in your workflow.
Identify who needs to be involved and what their responsibilities are. Then, consider any information they will need to carry out the task effectively.
From this, you can now go on to define specific roles for every step in the task and establish accountability for each step.
Each step might involve a variety of roles, and equally one role might be involved in a variety of steps.
Your roles could be defined in broad terms. For example, you could have role names such “Auditor/s” or “Investigators”.
However, these could also be more specifically tailored to your organisation and the different departments involved.
Once these factors have been considered you can then create your workflow template.
Using Jomo247 to Automate your Internal Audit Process
You could design your template on paper or use a digital workflow template builder, like the one offered by Jomo247.
Using a digital programme is more efficient and makes creating, editing, and sharing your template easy.
With Jomo247 once you have created your internal audit process workflow template it can then be used to automate this process through our system.
With customisable roles built into our workflow designer it is even easier to control who can take part in and see information regarding each different step.
Once you have created your template it is now time to apply the new or revised process.
Always keep track of how your processes are performing in real time in case improvements or changes are required.
Continual improvement of your processes is key to compliance and ensures your operations are running as effectively as they can be.